Centro de Educación Básica No Gubernamental Ara Macao Honduras, located in Zambrano, Francisco Morazán, Honduras, is responsible for processing the personal data we collect through our website, contact forms, and administrative portal. This notice describes what data we process, for what purposes, how long we keep it, and what your rights are.
1. Data controller
Controller: Centro de Educación Básica No Gubernamental Ara Macao Honduras (CEBNG Ara Macao Honduras).
Privacy contact email: aramacaoh@gmail.com.
Location: Zambrano, Francisco Morazán, Honduras.
2. Scope
This notice applies to people who contact us through the website, request enrollment information, or whose data is recorded by authorized staff in the institution's internal portal (students, families, teachers, and administrative users).
By submitting a form or using our digital services, you confirm that you have read this notice and, where applicable, give your consent for the processing described.
3. Personal data we collect
We may process the following categories of data, depending on the service you use:
- Contact data: parent or guardian name, email, phone, and message sent through the information form.
- Prospective student data: name, grade level of interest, and any additional information you voluntarily share.
- Academic and administrative data: enrollment information, school records, identity documents, birth certificates, or other documents required by the institution.
- Family or guardian data: names, relationship, phone numbers, emails, and data needed for school communication.
- Health data relevant to school care, when regulations or the student's situation require it and are provided by the family.
- Portal user data: name, email, role, profile photo, and access credentials.
- Minimal technical data: date and time of the request, browser user agent, and logs needed for security and site operation.
4. Purposes of processing
We process your personal data for the following purposes:
- Respond to information requests, enrollment inquiries, and communication with families.
- Manage the educational, administrative, and enrollment relationship with students and guardians.
- Maintain school records, institutional documentation, and academic records.
- Administer the internal portal, control access, and support authorized users.
- Comply with legal, regulatory obligations, or requirements from competent educational authorities.
- Protect platform security, prevent misuse, and maintain service continuity.
5. Legal basis for processing
Processing is based on your consent when you provide it explicitly (for example, by checking the privacy notice acceptance box), on the performance of the educational or pre-contractual relationship with the institution, on compliance with applicable legal obligations, and on the school's legitimate interest in ensuring security, organization, and continuity of its services.
The institution seeks to observe the principles of lawfulness, fairness, transparency, data minimization, accuracy, and confidentiality.
6. Retention period
We keep personal data only for as long as necessary to fulfill the described purposes, while a relationship with the institution exists, or while the law requires retention.
Contact requests that do not result in enrollment are kept for a reasonable period for follow-up and then deleted or anonymized, unless a legal obligation requires longer retention.
School records and institutional documents are kept according to applicable educational and administrative retention periods.
7. Data sharing and transfers
We do not sell or commercialize personal data. We may share information only with technology providers that offer hosting, secure file storage, email, or infrastructure services, always under contractual instructions and reasonable security measures.
We may also disclose data when there is a legal obligation, a request from a competent authority, or a need to protect the rights of students, families, or the institution.
Some providers may process data outside Honduras. In those cases, we seek adequate protection guarantees.
8. Data subject rights
You may exercise, under applicable Honduran personal data protection law, the rights of access, rectification, cancellation, objection, and, where applicable, withdrawal of consent.
To exercise your rights, email aramacaoh@gmail.com with your full name, the right you wish to exercise, and a copy of a document that verifies your identity or your legal representation of a minor.
We will respond within a reasonable time and let you know if we need additional information to process your request.
9. Data of children and adolescents
Much of the information we process relates to minor students. This information is provided and managed mainly by parents, guardians, or authorized institution staff within the educational relationship.
We implement measures to handle this data with special care and limit access to staff who need it for legitimate school functions.
10. Security measures
We apply reasonable technical and organizational measures to protect personal data against unauthorized access, loss, alteration, or improper disclosure. These include portal access controls, secure storage services, encrypted connections, and role-based permissions.
No system is completely infallible. If we detect an incident that may affect your data, we will act according to our internal procedures and applicable regulations.
12. Changes to this notice
We may update this privacy notice to reflect legal, operational, or technological changes. We will publish the current version at this same address and indicate the last updated date.
We recommend reviewing this document periodically, especially before submitting forms or sharing data with the institution.
13. Contact
For questions, requests, or exercising rights related to this privacy notice, contact us at aramacaoh@gmail.com or WhatsApp +504 9687-3101.